Senior Grants Assistant

Description

The Community Resilience Activity-North (CRA-North) Project is designed to support community-level resilience development and conflict prevention activities within the newly merged districts (NMDs) of Khyber, Kurram, North Waziristan and Orakzai within Khyber Pakhtunkhwa (KP) Province. CRA-North will pursue a multi-disciplinary and community participatory approach and will work in close coordination with the Government of Pakistan (GoP) at the regional and district levels. The Senior Grants Assistant based in Islamabad will be working under the overall supervision of the CRA-North Chief of Party, while working directly under the leadership of the CRA-North Grants Officer. The incumbent of the advertised post will provide technical and administrative support in the planning, design, oversight and implementation of resilience-focused grant programming to support innovative approaches that will contribute to CRA-North’s program objectives pursuing increased civic engagement, enhanced social cohesion, and economic reintegration of Temporarily Displaced Persons (TDPs), while reducing marginalization amongst targeted communities within the NMDs.

Responsibilities and Accountabilities:

• Responsible for coordinating, collating and integrating information for the development and design of grant-funded resilience-focused programming within the assigned districts on a timely basis.
• Draft Grant Award packages for both IOM’s direct implementation and selected Implementing Partners (IPs) including Grant Award Agreements, background information, budgets, objectives, theory of change, and work plans.
• Organize the Grants Department’s secretariat support to the IP Technical Review Committee process and other IP awarding processes.
• Assist the Grants Department’s coordination with other departments within the CRA-North Project Team and donor to ensure the effective and timely implementation of the grants management cycle.
• Provide relevant support with the grant-funded activity progress tracking and support modifications/amendments in coordination with other relevant departments wherever necessary in accordance with the CRA-North Grants Department guidelines.
• Organize and maintain the Grants Department’s programmatic records, filing systems and documentation inclusive of agreements, proposals, revisions, amendments, and reports.
• Support the Grants Department’s activities to design and facilitate training workshops on programming requirements for CRA-North project staff and key stakeholders including IPs and follow up with other departments to respond to grant programming queries and advise on processes and guidelines.
• Maintain the Grants Department’s internal grants tracker and donor databases and regularly review progresses against established performance indicators in efforts to monitor the effectiveness of grants management performance and CRA-North project staff members’ compliance with the CRA-North and donor approved Activity Cycle Handbook.
• Collect relevant qualitative and quantitative data and monitor data quality, integrity, precision, validity, reliability and timeliness as required by the CRA-North Grants Department.
• Record all internal lessons learned and programmatic recommendations and compile them on a timely basis to feed into the grants management cycle; and
• Perform such duties as may be designed.

Required Qualifications and Experience:

EDUCATION:

• Bachelor’s degree in Social Sciences, Humanities, Business Management, Development studies, Statistics or related discipline with 4 years of relevant professional experience and advanced skills in MS Office applications (Excel and Access), database management and/or statistical software packages (SPSS).

EXPERIENCE:

• Minimum of 4 years’ experience of working with community development project implementation, preferably have experience in the field of grants programming.
• Proven experience in writing, editing and critical thinking.
• Capacity to understand and analyse the local, regional and national political environment; with the creative and analytical capacity to design and implement resilience focused grant programming suitable to the political context.
• Knowledge of the NMDs geography, culture and government structure is a distinct advantage.
• Knowledge and experience working with USAID funded programs is preferred.
• Knowledge and experience working with IOM and/or other UN Agencies is preferred.
• Experience in research, including management and coordination of information flows and data management including collecting, storing, processing, and analysing data to generate information products is desirable.
• Solid understanding of project/activity implementation and various aspects relevant to it (e.g., budgeting/Finance, Procurement, Communications) is advantageous.
• Strong experiences with coordination are assets.
• Ability to analyse data by using standard tabulation and statistical software packages (SPSS, Tableau, Power BI etc.) is desirable.

Languages:

• IOM’s official languages are English, French, and Spanish.

REQUIRED:

• Fluency in English and Urdu is required (oral and written).

DESIRABLE:

• Pashto

Only short-listed candidates who are matching required criteria for the position will be contacted by IOM.

IOM provides equal opportunity to all qualified female and male including the physically challenged candidates.